General Guidelines

The Code of Conduct

The Jackson District Library has a Code of Conduct, which applies to all library users. To better serve everyone using the Library and to make sure that children have access to an environment that is safe, clean and pleasant environment. The following disruptive behaviors will not be tolerated, otherwise customers who violate these rules will be asked to leave the library.

Disruptive behavior, includes:

  • Loud or incessant talking
  • Congregating at computer workstations
  • Running and chasing
  • Abandonment of young children in the Library
  • Smoking
  • Eating or drinking in any public area
  • Shirtless or shoeless attire
  • Public intoxication, either alcohol-or substance-induced
  • Soliciting
  • Using foul or offensive language
  • Verbal or physical abuse of any children, the public or staff
  • Inappropriate use of the Library computers, including:
    • Damaging or altering software or equipment
    • Downloading or installing any program onto the hard drive of any Library computer
    • Sending, displaying or printing obscene or offensive material using Library equipment (please refer to Internet Policy).

Jackson District Library will offer informational, educational, cultural and recreational programs to the citizens of Jackson County. Programs initiated by the Library will take advantage of staff expertise, Library collections, services, and facilities.

Programs should encourage positive community cooperation and support. By participating in cooperative or joint programs with other agencies, organizations, institutions or individuals, the Library can address informational needs and facilitate information access.

All Library programs are free of charge and open to the public. A small charge for supplies or materials is allowed, but not required for attendance.

For-profit, as well as, non-profit groups and individuals may present programs for the Library. The Library reserves the right to deny any outside programs that are not in compliance with the policies of the Jackson District Library or within its mission.

To ensure quality programs, the Director or designee may check with authoritative organizations/agencies or obtain references for program presenters.

Programs will reflect the interests of the community.

Library initiated programs should introduce users and potential users to Library resources and services.

Concerns, questions or complaints about Library programs are handled according to the same policy and procedures which govern reconsiderations of other Library resources.

The Director has the final authority in interpreting this policy.

Circulation Policy

Circulation

Our Circulation policy dictates who can obtain a library card, how to get one, and the loan periods for books, DVDs and other materials.

Services Policy

Services

The Jackson District Library will offer services to the community that reflect the mission of the library. The services offered will be for individuals and groups and based on the policies adopted by the Board of Trustees. The services provided by the library will foster community relations and encourage the citizens of Jackson County to utilize the library. These Policies will be subject to review and evaluation. Procedural interpretation and implementation shall be at the discretion of the Director. The citizens shall be informed of the resources and services of the library. The term library used throughout this Policy is meant to convey all Jackson District Library locations.

Cooperation For Development of Public Library Services

The library will maintain institutional memberships in the American Library Association and the Michigan Library Association. The library will cooperate with and take advantage of the services offered by the Library of Michigan, the Capital Library Cooperative and the Capital Library Area Network. This cooperation will develop and increase effective library service, and strengthen the resources of the Jackson District Library. The development of maximum effective library service will also be promoted through cooperation with other libraries and institutions in the area, state and nation. The library will participate in cooperative services such as reciprocal borrowing and material return, interlibrary loans, library delivery and such other services as may be economically feasible and efficient. This cooperation offers an advantage to the citizens of the community. Generally, the library will not duplicate special services being furnished to agencies or individuals in the community but will promote and advertise the availability of these services.

Individuals

Library service, both to those who enter the library and to those who cannot, will be based on the principle that an individual may be motivated to read, assisted in locating appropriate materials and information, and helped in the mechanics of he use of the library materials insofar as time and resources are available. Materials that are not owned by the library and are not to be purchased shall be made available, when possible, for customers through interlibrary loan from other libraries. Telephone service shall be available for inquiries that can be briefly searched and answered. Guidance to the individual may be by personal consultation, lists of materials, displays, instruction in use of the library, use of online services, as well as through group participation in library related activities, and through means of mass media.

Groups

The Library will use appropriate means to encourage the use of books and other materials, either in the library or community, to groups in the community. The assistance to groups may include furnishing materials related to group programs and providing speakers on the resources and services of the library including availability of meeting rooms and community bulletin boards.

Community Relations

It shall be the objective of this Library to involve the interest of citizens of the community in the development and use of their library. Specific statements are given below.

Friends of the Jackson District Library

The Library welcomes the interest of this group, formed for the purpose of increasing, improving and making better known the resources and services of the libraries, and in the promotion of the library programs. Books and other materials withdrawn from the library’s collection may be given to the Friends. Such items may then be sold and the proceeds used in accordance with the rules as set forth in the Friends By-Laws.

Organized Groups

Cooperation with organized groups in the community will be sought and sustained in realizing the goals of the library.

Communications

Members of the community wishing to be heard by the Board on any matter may communicate through letter to the Board President or any member of this Board. The Board welcomes residents attending Board meetings. These meetings are tape-recorded and statements become part of public record. Those bringing matters before the Board are asked to limit their remarks to no more than three (3) minutes and that their name and address be included. Because agenda of meetings are set in advance, no discussion of a presenter’s topic will take place at that meeting. The Board will give careful consideration to residents’ concerns and will respond.

Annual Report

A summary of the activities and services of the library shall be prepared and distributed annually.

Public Library – School Library Relationship

It is recognized that there is an inter-relationship of libraries of all types, and that services may overlap between public and non-public libraries. The Public Library is designed to serve the reading and recreational needs, interests and purposes of all the people of all ages in its area. It is the community’s major center for reliable information with a clientele as broad and varied as the community itself. Library users are served on an individual basis, as well as in groups. The use of a public library is characterized by its voluntary nature and its informality. The public library complements and supplements the school library (media center) but carries the broader responsibility to the total community.

Gift Acceptance

Library materials accepted by the library are subject to the Materials Selection and Evaluation Policy. Materials given to the library shall be the property of the library to be used or disposed of as staff deems appropriate.

Evaluation of Gifts

By law, the library is unable to furnish an appraisal for tax deduction purposes. Written acknowledgements are available.

Memorials, Endowments, Commemorative Gifts

Gifts for the enrichment of the library, other than library materials, shall be accepted on an individual basis and subject to review by the Board. The Board has the right to refuse gifts that have limitations or stipulations placed on them.

Accessibility

The library welcomes all users who, by their presence, acknowledge their responsibility to maintain an atmosphere conducive to the best use of the library and its services.

    • Behavior that is disruptive or detracts from that use will not be tolerated. Disruptive users may be asked to leave the library.
    • The rights of an individual to use the library, its services and its materials, will not be denied or abridged because of age, race, marital status, height, weight, arrest record, religion, national origin, mental or physical handicap, or social or political views.
    • Parents are responsible for supervising their children in the use of the library and its materials. The library cannot assume the responsibility for children left unattended.
    • The library is not responsible for the nature of materials used or borrowed by juveniles which their parents may find objectionable.
    • Failure to return materials and to pay appropriate charges, or the destruction of library property shall be due cause for which the use of the library and/or its services may be denied.

Outreach

The library acknowledges that there are residents of the community, both young and old, who, for whatever reason, cannot and/or do not avail themselves of the library’s services and facilities. The library recognizes its responsibility to explore strategies for extending library service to these non-users and to implement these strategies when fiscally feasible.

Hours of Service

The libraries shall be open the greatest number of hours needed by the community, subject to limitation of funds available to provide adequate staff. Any change in regular hours of service will be subject to approval by the Board. Emergency closing shall be the responsibility of the Director. The library will be closed on the following holidays:

New Year’s Day
Labor Day
Martin Luther King, Jr. Day
Thanksgiving Day
Memorial Day
Christmas Eve Day
Fourth of July
Christmas Day
New Years Eve Day

Meijer Branch Library will be closed on Sundays for the period commencing with the Sunday after Memorial Day for the summer and ending with the Sunday after Labor Day. The branch will also be closed on Easter Sunday.

Displays and Exhibits

Library displays (including bulletin boards and exhibits) are intended to promote library programs, collections and services. The use of library facilities for posters, flyers, pamphlets, displays, and exhibits, other than those that pertain to the library, will be approved by the library Director or designee and is subject to review by the Board of Trustees. Permission shall be given based upon limitations of space, timeliness, and relevance of the material to the civic, educational, cultural, recreational, and vocational service to the community. The library will not display personal advertisements or for-profit or commercial fundraising materials. Political materials displayed in the library must deal with issues only and will not espouse any individual candidate or political party. The views expressed by such displays and literature exhibited in the library do not, necessarily, reflect the views of the library. Community bulletin boards may be placed in libraries and used for the promotion of library events or to inform the public of changes in library policy or promote community events. Information should remain current and attractive.

Material Returns

For the convenience of the library’s clientele, exterior material returns shall be available at all branch library buildings.

Meeting Rooms

Meeting rooms are available for public gatherings of groups whose primary purpose is non-profit, civic, cultural or educational, when rooms are not being used for library-related activities. Decisions on meeting room use are subject to review by the Board of Library Trustees. The use of the meeting rooms shall be recorded and reported annually. Regulations for the use of the library meeting rooms by non-library groups:

    • All meetings shall be open to the general community. Requests for the use of a library meeting room shall be in writing, approved by the Director or designee, and subject to review by the Board of Trustees. Requests should be made at the library where the meeting room is located.
    • Meetings of groups, which are planned as commercial endeavors or for profit, will not be allowed.
    • Since all meetings are open to the general public, no commercial solicitations or requests for donation may be made by any non-library group. A reasonable charge may be made to cover the cost of an activity as long as it is collected off the premises. This charge is subject to Library approval in advance.
    • The library will, upon occasion, allow its meeting rooms to be used for classes by the public schools, area colleges and universities or city or county departments of government.
    • Meetings of a purely social nature by non-library groups will not be allowed. The rooms are not available for private parties. Groups of less than six individuals, because of the heavy use of the library’s meeting rooms, are encouraged to meet elsewhere. The library reserves the right to move groups to other meeting locations in order to accommodate a larger group.
    • The library’s meeting rooms may be used by political groups for regular meetings of an organizational nature; they may be used for public forums dealing with issues but not for promotion of a specific candidate.
    • Space shall be available when possible for volunteer tutoring and conference sessions of a not-for-profit nature.
    • The use of the meeting room by a non-library group shall not be publicized in such a way as to imply library sponsorship of the group’s activity.
    • The use of library meeting rooms shall not disrupt the library atmosphere.
    • Light refreshments may be served in the meeting rooms. No alcoholic beverages shall be served unless permission is granted by the Board of Trustees.
    • Smoking shall not be permitted in meeting rooms or any Library facility.
    • A library staff member shall be on the premises when groups are using the meeting rooms. An adult, provided by the group, shall be present to supervise youth groups.
    • Security must be provided by the group using a building before or after library hours.
    • The availability of library meeting rooms and the regulations for their use shall be made known to the community. The Director shall interpret these regulations to best serve the library and its mission within the community.

Behavior and Conduct on Library Property

To maintain an atmosphere appropriate for work, study and enjoyment for all library users and staff, the following policy on behavior in the library’s buildings and on library property has been established.

  • Inappropriate, disruptive or illegal behavior will not be tolerated in library buildings or on library property. This behavior may represent a physical danger to people or property, or may interfere with legitimate library business of other library users.
  • Library staff has the ultimate authority to interpret disruptive and inappropriate behavior.
  • Animals, other than assistance dogs, are not allowed on library premises.

Corporate Library Cards

Businesses and organizations may apply for a corporate library card. Corporate library cards may be issued to the presiding officer or designee, who agrees to accept responsibility for any materials checked out on that card. Applications for corporate library cards are taken in the Administrative offices. The officer of the organization signs a contract, which is ongoing in term with notification requirements on both parties’ parts. All materials checked out on corporate library cards are subject to the same circulation procedures as regular cards.

Surveys, Solicitation and Literature Distribution

Gathering petition signatures is not allowed within library buildings or on library property. Distribution of literature on Election Day is restricted to whatever the law allows. Violations should be reported to the Booth Official or to the Board of Elections.

Surveys

The library may survey its customers or other residents of the community. Surveys may be designed and/or completed by staff or third party vendors or volunteers approved by the library. Surveys of library staff may also be conducted. All survey instruments, methodology and implementation procedures must be approved by the Director prior to contacting any members of the staff.

Solicitation

Solicitation of the staff or the public, in ways which are of benefit to the library and/or its employees, are permitted as follows:

  • Contributions from staff for established charities approved by the Board of Trustees such as United Way
  • Collections for staff gifts for personal reasons such as retirement, illness, and other occasions as approved by the Director or designee
  • Friends of the Library fundraising for library support such as book sales with prior approval and coordination with other activities by the Director or designee
  • Solicitation of and/or distribution of literature to library employees by other employees may be permitted only in non–work areas and only during non-work time. Non–work time includes time allotted for lunch or dinner and break periods of employees included
  • Non-profit, community organizations (i.e., sale of Girl Scout Cookies, band candy, etc.) may be permitted among staff in non-work areas during non-work hours. But any activities of a profit making nature (i.e., cosmetic and greeting card sales, etc.) must be done off library premises on employees’ own time
  • Solicitations that specifically support the interests of this library or libraries in general, is permitted if approved by the Director.

Civic Responsibility

As a public library Jackson District Library will provide accessibility to public records of the municipalities and Board of Education both as a depository (agendas, resolutions, minutes, budgets, annual reports, etc.) and as a place for disbursement of publications of a civic nature. Display space shall be planned for posting information, both pro and con, regarding issues to be placed before the community for decision. The libraries of the Jackson District Library are available for voting in the city, townships and villages. When necessary the branch manager has the authority to open the buildings to act as a polling site.

Non-Smoking Policy

No smoking is allowed in the facilities owned by Jackson District Library. Signs shall be posted to notify library users.

Materials Selection and Evaluation

Selection and Evaluation

Introduction

The mission of the Jackson District Library is to provide Jackson County residents with high quality library service to meet the needs for educational, cultural and recreational information, to promote literacy and to foster a love of reading. Taking into account financial limitations and space constraints, efforts are made to strive for a balanced collection. This is done by assessment of the specific interests and needs of patrons in all individual communities and by the collection of materials in various formats.

In accordance with this mission the following selection and evaluation policy has been adopted by the Jackson District Library Board of Trustees.

Principles of Evaluation and Selection

The Jackson District Library subscribes to the materials selection principles contained in the Library Bill of Rights, the Freedom to Read Statement and the Freedom to View Statement endorsed by the American Library Association (see Appendices a-c). The primary objective of collection development shall be to acquire materials of contemporary significance and of permanent value, taking into account the community, the purpose of the library, the users, the present collection and the available resources. The Jackson District Library, therefore, selects materials that will provide a balanced collection so that a wide variety of subjects, viewpoints, reading levels and formats are maintained. The Director, with the aid of the library staff, shall be free to use her or his judgment in the selection, retention and withdrawal of materials within the provisions of this policy.

Materials are selected based on the following criteria:

      • Reputation and/or authority of the author, editor, illustrator or publisher
      • Accuracy and effectiveness of presentation of subject matter
      • Quality of format, size, paper, print and binding
      • Current interest or demand for subject
      • Price
      • Availability of materials on a given subject
      • Relative value of the material in relation to the collection as a whole
      • Content
      • Representation of various interests and viewpoints
      • Timeliness or permanence of materials
      • Appearance of materials in special bibliographies or indexes
      • Availability of materials elsewhere in county/area
      • Adaptability to varied reading and interest levels
      • Works of local authors, illustrators or materials of local history
      • Technological compatibility of electronic resources

All materials added to the collection shall be judged on the content as a whole, not detached excerpt. Personal behavior of the creator of any material shall have no bearing on the selection of the material.

Selection Tools

Standard selection aids such as Library Journal, Booklist, Publishers Weekly, New York Times Book Review, Kirkus Reviews, School Library Journal, Public Library Catalog, Fiction Catalog, etc. are used by the staff in the selection of materials. Additionally, reviews that have been obtained from general interest publications or from online sources may be used. Special interest periodicals such as Stereo Review, Video Librarian, Children’s Software Review, etc. may be used for reviews of materials in their appropriate fields. Publishers’ catalogs, bibliographies prepared by subject authorities, and professional organizations’ book recommendations (such as those by the American Medical Association, etc.) may also be utilized.

Gifts and Donations

Donations of books and other library material or donations of money for the purchase of library materials are welcomed. The library accepts gift material with the explicit understanding that those materials which are useful to the library collection will be retained. Other items will be disposed of in whatever manner the library deems best. The library reserves the right to accept or refuse conditions placed upon gifts of materials or funds. Conditions may not be imposed relating to any gift after its acceptance by the library. The library retains unconditional ownership of all gifts and donations and reserves the right of final decision on their use, display, housing, withdrawal or other disposition. The library does not make monetary assessments of donated materials but will provide an acknowledgement indicating the number of items received if requested to do so.

Collection Maintenance

The reasons for removal of materials from the collection are lack of space, poor physical condition and outdated information. The primary goal of all weeding is to keep the collection current, attractive and usable. Replacement of items depends upon the demand for that particular title, the availability of more current materials on the subject and the extent of the coverage of the subject in the collection. Materials serving the goals of the library, meeting criteria for selection or relating to an existing need or interest shall not be removed from the collection because of pressure by a group or individual.

Selection of Materials

Reference Collection: Materials in the reference collection are designated for use within the library, because patrons and staff use them on a daily basis. These materials cover a wide range of subjects to meet the information needs of library users. Selection criteria for items in this collection include: patron demand, published reviews, authority, scope, accuracy, ease of use, treatment of material, relation to similar works in the collection, format and price. The reference collection is kept current through additions, weeding and continuations. Deselected reference materials may be discarded, re-cataloged for circulation or added to a branch collection. To a limited extent, items not falling within the reference format, but in high demand by library patrons, may be included in the reference collection. For example, civil service examination texts, resumes, business plans, etc. will be selected to insure availability in the library.

Special Collections

Special collections of materials may be created to meet the educational, cultural and recreational information needs of the community. Current collections include the Minter Van Orman Reference Collection, the Under the Oaks Collection, the Professional Collection, and the Jackson Women’s History Council Collection.

Government Documents Collections

The Government Document Department of the Jackson District Library, located in the U.S. Congressional District 7, was designated a Federal depository in June, 1965. The primary mission of the document collection is to support the general collection activities of the Jackson District Library, which serves the residents of Jackson County, Michigan. In accordance with the requirements defined in the Instructions to Depository Libraries, Guidelines for the Depository Library System and the Federal Depository Library Manual, this department also strives to serve the government information needs of the constituents of the U.S. Congressional District. The department will collect government documents to support the demand in the community for materials dealing with laws, regulations, regional statistics, occupational information, geographical information and business statistics.

Government Documents, Weeding

The depository collection is open to all members of the public during all hours the library is open. Reference services for government documents are provided at the reference desk on the main floor of the Carnegie Library. All of the documents are cataloged and can be found using the online catalog. Any document not designated reference or non-circulating may be circulated according to the library’s circulation policy.

Selection Responsibility

The Government Documents Librarian along with the Reference Department staff makes selection of government documents and supporting materials. Documents selected to meet user needs include the Federal Register, Code of Federal Regulations, US Code, slip laws, Census Bureau and Commerce Department materials, maps and country studies, etc. Documents from the “Basic Collection” listed in the Federal Depository Library Manual will be selected plus items specifically concerning Michigan. The selection of item format may depend on accessibility, ease of use, preservation and the equipment available. Reference staff also identifies for purchase commercially published sources to support the collection.

Collection Arrangement

Most depository items will be shelved using the Superintendent of Documents Classification System. Certain titles may be shelved in the periodical collection. Those with high interest may be cataloged by the Dewey Decimal System and shelved with the rest of the library’s collection.

Collection Maintenance

The collection will be maintained in accordance with the guidelines of Instructions to Depository Libraries. An accurate shelf list of all depository publications will be maintained to the piece level. All documents will be clearly marked with the depository property stamp, shipping list date and the SUDOC number. A deposit account will be maintained with the Government Printing Office to supplement the depository collection or to replace damaged materials. Item selection will be reviewed annually. Weeding The depository collection is not intended to be an exhaustive historical archive of government documents. The main body of the collection is kept for five years except for some agricultural series, statistical sources, census materials, congressional records and historical compilations.

Government Documents, Weeding cont.

Any document that has been in the collection over five years and is not needed to support the library collection is a candidate for weeding. Items that have been superseded will be removed from the collection unless determined to have continuing value. Documents will be weeded following the procedures outlined in Instructions to Depository Libraries. Those titles no longer needed will be offered to other libraries and/or discarded with the permission of the regional depository. Worn documents will be evaluated for replacement or withdrawal. Formats The government document collection is available in a variety of formats. Documents not in paper format can be accessed other ways. Many U.S. Documents are now available online and may be located via the Government Printing Office Federal Digital System. The Library has public access computers, reader-printers for microform, and microfiche readers to accommodate the various formats. Links to certain documents may be provided on the library web pages.

Resource Sharing

Jackson District Library has a formal cooperative housing agreement with Foote Hospital Library and Jackson Community College Learning Resource Center. There is an informal agreement with Albion College and the Regional Depository at the Library of Michigan. Jackson District Library both loans and borrows depository materials through interlibrary loan. If a document is not available at the Jackson District Library, the reference staff will make every effort to locate the document at another library. The regional depository library at the Library of Michigan is the main source for these documents.

Michigan and Local Documents

Jackson District Library has been a Michigan Document depository since 1982. The library receives the documents provided by the Library of Michigan. The Michigan documents are filed by the Library of Congress cataloging system and may be located through ANSWER, the Library of Michigan’s online catalog. Selected documents of high interest are cataloged by the Dewey Decimal system and shelved accordingly. Michigan documents are kept a minimum of five years. Jackson District Library also maintains a small local documents collection of Jackson City and Jackson County records.

Youth Services Collection

The objectives of selection in Youth Services are to enable children and teens to satisfy their desire for information and to develop the enjoyment that comes from recreational reading. Print and non-print materials are selected to satisfy and stimulate youth from infancy through adolescence. Both fiction and nonfiction books and materials are considered for the collection on the basis of accuracy, literary quality and artistic merit. Other criteria may include quality of content, suitability of subject matter, appropriateness of vocabulary, the contribution of the item to the total collection and quality of format. Materials may also be selected on the basis of awards, such as the Newbery and Caldecott medals. Items on the youth level are selected and maintained in the collection to interest the general reader.

It is not the responsibility of the library to purchase material expressly to support school curriculum. However, many of the items selected do serve as supplementary materials for school assignments. Textbooks are not purchased except as they support the library’s mission and supply the general public information unavailable in other formats.

It is the library’s responsibility to provide materials that reflect the broad spectrum of points of view held by the community, regardless of the individual perspectives of the library staff and other members of the community. The result of this process is that parents, children and teens are able to locate materials appropriate to their needs. It is the responsibility and right of parents or legal guardians to guide their children or teens in selection of materials that they deem appropriate from the library collection. Because the library does not restrict or censor access to its diverse collection, parents or legal guardians are encouraged to be involved with the selections that their children or teens make.

Request for Reconsideration

Citizens can request that the library reevaluate any item in the collection. No item is to be removed or restricted because of a complaint, except in accordance with established library procedure. Individuals wishing reconsideration of any materials must complete the Request for Review of Library Materials form. This form is then forwarded to the Director. The Director chooses staff members to read, evaluate and study published reviews of the material being reconsidered. Neither selection nor removal of materials will be determined by pressure from a group or individual. Materials meeting the criteria of the selection policy will not be removed. The final decision on the material is made by the Director. The decision may result in the item maintaining the same status, being changed in location or removed from the collection. The individual submitting the form will be notified of the Director’s decision.

Appendices

In the interest of brevity, this page does not serve as an exhaustive reproduction of every line of our policy. Therefore, we encourage you to Contact a Librarian for more details about:

Freedom to Read Statements
Freedom to View Statements
Library Bill of Rights and Interpretations
Access for Children and Young People to view videotapes and other non-print formats
Challenged materials
Free Access to Libraries for Minors
Statement on Labeling
Restricted Access to Library Materials

Access to Electronic Information, Services and Networks
Access to Information Regardless of Gender or Sexual Orientation
Diversity in Collection Development
Evaluating Library Collections
Universal Right to Free Expression
Expurgation of Library Materials
Request for Review of Library Materials Form

Children’s Policy

Guardian Responsibility and Behavior of Younger Visitors

The best part of serving children in the library is interacting with them in creative and positive ways. Children of all ages are welcome to use the facilities and services of the Jackson District Library. In order to provide a safe and constructive environment for all patrons, the following policy has been adopted.

The Jackson District Library recognizes that ultimate accountability for the welfare and behavior of children in the library rests with the parent/guardian or assigned chaperone. Though staff will always respond with care and concern, they cannot assume responsibility for children’s safety when unattended. Please remember that the Library staff’s professional services do not include babysitting.

Children 0 to 8 years old must have a parent/guardian or parent designated person in loco parent is in the immediate vicinity of the child. This parent or caregiver must never leave the building without the child. Children this age cannot be expected to make adult judgments and therefore may require parental guidance. Many children between ages 5 and 8 may be mature enough to use the library independently, but when faced with a sudden fear or uncomfortable situation need some help from someone they know and trust. Although library staff members strive to develop a positive rapport with young patrons, they cannot be expected to serve in a parental role, to sense each child’s difficulties, or to be aware of every problem situation. The only safe and fair solution is to state that children 0 to 8 years of age must be accompanied by a parent/guardian or parental designate. Parental designates may not be less than 12 years of age.

Children 9 to 12 years old pose a more complicated situation. It is more a matter of how children this age use the library than their age per se. Our policy is that if the library is being used appropriately, independent library use by children 9 to 12 years of age will be the discretion of the parent/guardian. That parent/guardian, of course, is still responsible for the child’s actions. If the library is used inappropriately, the library may ask the parent to be present with that child.

Young adults 13 to 17 years old are considered independent library users at all times, but are still legally the responsibility of their parents. Individuals 18 years of age and older are considered adult library users and are responsible for their own actions.

All children 9 to 12 years old or any children left with a parental designate of 12 to 16 years of age may not exceed a 4-hour maximum of time in the library at any time.

The 3 STEP Guidelines

The following 3 STEP guidelines have been authorized to assist the library staff in the cases of:

      • Unattended children under the age of 9 years.
      • Children 9-12 years who have exceeded the 4 hour maximum time in the library.
      • Children under the care of and including a 12 year old who have exceeded the 4 hour maximum of time in the library.
      • Behavior problems of children 9 years and up.
      • Any child left at the library at closing time.

STEP 1

The supervisor on duty obtains a phone number from the child and attempts to contact a responsible adult. If a number cannot be obtained, see STEP 3.

      • If the supervisor reaches a responsible adult, arrangements can be made for the child to be picked up. When the adult arrives, identification, such as name and address, must be verified for security purposes and completion of the Incident Investigation Report.
      • If the supervisor cannot reach a responsible adult or make proper arrangements for the child to be picked up, go to STEP 3.

STEP 2

The supervisor and one other staff member will wait at the library facility with the child until a responsible adult arrives. The supervisor will then explain the problem to the adult, get the adult’s name, address and phone number for completion of the Incident Investigation Report. If a responsible adult has not arrived in 15 minutes after closing time, go to STEP 3.

STEP 3

The supervisor alerts the police by calling 911 and reports that there is an “abandoned child” at the library. The supervisor and one other staff member will stay with the child until the police arrive. Take name and badge number of the officer for the completion of the Incident Investigation Report.

Once resolved, each case should be thoroughly documented with an Incident Investigation Report.

To insure compliance with the above policy, this policy will be posted prominently at appropriate locations in each Library facility.

The Jackson District Library has a Code of Conduct, which applies to all library users. To better serve everyone using the Library and to make sure that children have access to an environment that is safe, clean and pleasant, the following behaviors will not be tolerated.

      • Disruptive behavior, including:
        • Loud or incessant talking
        • Congregating at computer workstations
        • Running and chasing
      • Abandonment of young children in the Library
      • Smoking
      • Eating or drinking in any public area
      • Shirtless or shoeless attire
      • Public intoxication, either alcohol-or substance-induced
      • Soliciting
      • Using foul or offensive language
      • Verbal or physical abuse of any children, the public or staff
      • Inappropriate use of the Library computers, including:
      • Damaging or altering software or equipment
      • Downloading or installing any program onto the hard drive of any Library computer
      • Sending, displaying or printing obscene or offensive material using Library equipment (please refer to our Internet Policy).

Internet Access Policy

Details pertaining to Internet and wireless Internet access at the library.

Purpose

The Jackson District Library provides Internet access to all residents of Jackson County and the general public through computers available at all our Library locations. Internet resources are to be used for educational, informational and recreational purposes.

The selection policies, which govern a Library’s purchased materials, do not apply to information found freely on the Internet. Not all resources on the Internet provide accurate, complete or current information. Users need to be good information consumers questioning and assessing the validity of information found. The provision of access does not mean or imply that the Library endorses or sanctions the content or point of view of any of the information or commentary that maybe found on the Internet.

Nature of the Public Library Setting

Respect Others. Because Library Users of all ages, backgrounds and sensibilities are using the computers, Library Users are asked to be sensitive to others’ values and beliefs when accessing potentially controversial information and images.

Use with Caution of Risks. Users are cautioned that, because security in an electronic environment such as the Internet cannot be guaranteed, all transactions, files and communications are vulnerable to unauthorized access and use.

User Responsibilities

All Users of the Library’s Internet connection and workstations are expected to use this resource in a responsible and courteous manner, and to follow all rules and procedures as established in this policy.

Intellectual Property

Users are expected to adhere to all laws and regulations regarding intellectual property rights, including but not limited to copyright, licensed software and protected data. Responsibility for any consequence of copyright infringement or violations of any other intellectual property law lies with the user. The Library expressly disclaims any liability or responsibility resulting from such unlawful use.

System Modifications

Users are not permitted to change the security setup, operating systems, network configuration or any other configuration of any Jackson District Library computer without authorization. Users shall refrain from use of personal software, except for Library sponsored programs. The Library’s computers may be used for downloading and uploading of files lawfully obtained.

Lawful Use

Internet resources are not to be used for illegal, unethical or unauthorized purposes defined by local, state and federal law.

Use Must Not be Harmful to Minors

Michigan law prohibits Users from allowing minors access to sexually explicit materials harmful to minors. Internet Users shall not permit any minor to view sexually explicit material or any other material deemed harmful to minors.

Privacy

Users must respect the privacy of others by not misrepresenting oneself as another user; by not attempting to modify or gain access to files, passwords or data belonging to others; and by not seeking disallowed access to any computer system via the Internet.

Time Limit

The Library has a limited number of computer terminals. As a result, Internet Users shall understand that they do not have unlimited access to the Library’s computers. Users shall relinquish the computer terminal immediately upon the expiration of the User’s time limit.

Reimbursement

The User is responsible for reimbursement for all printing charges.

Users Under l8 Years of Age, Public Act 212 of 2000

Responsibility of Parents and Legal Guardians

As with other materials in the Library’s collection it is the Library’s policy that parents or legal guardians are responsible for deciding which Library resources are appropriate for their children. The Library urges parents and guardians to discuss Internet use with their children and to monitor their use of this educational tool.

Access for Users Under 18 years of Age

Unfiltered terminals

A parent or guardian must accompany and be sitting at the computer terminal with Users under 18 years of age wishing to have access to unfiltered Internet workstations.

Filtered Terminals

Users under 18 years of age without parent or guardian accompaniment may only access the Library’s filtered workstations. A filtered terminal means the computer has a program installed that is designed to restrict minors from receiving obscene material or sexually explicit material that is harmful to minors.

Staff Assistance

Library staff members are available to assist in the use of the Internet resources, but because of the many different applications available on the Internet, the Library staff may not be able to provide technical support. In addition, the Library cannot guarantee that Internet-trained staff will be available to assist users at all times the Library is open.

Wireless Access

Jackson District Library has begun to provide wireless access to the Internet and library resources. Wireless Internet will only be available in the “Filtered” mode.

Agreement

Internet users must agree to follow the “Internet Access Policy” prior to using a computer workstation.

Violations

The Library Director or the Director’s designee may restrict access to Internet access or Library facilities by suspending the User’s access to Library facilities for a set period of time or by denying access to specific services and/or programs pursuant to this Policy. If necessary, local enforcement may be called to intervene.

Incident Reports

Library Staff shall record in writing in the form of an Incident Report any violation of this Policy that resulted in a suspension of Library privileges. By the end of the day on which the incident occurred, an Incident Report shall be written and forwarded to the Library Director or the Director’s designee for logging and review. The report should include physical descriptions in addition to the name of the User. A copy of the suspension of privileges letter should be attached, if applicable.

Violations of the Policy – Suspension of Privileges

The Library shall handle violations as follows:

Initial Violation

Library users observed violating this Policy will be asked to cease the violation with a verbal warning. If the User does not comply with the request, the User will be asked to leave the building for the day. If the User refuses, law enforcement may be called. If the conduct constitutes a violation of local, state, or federal law, the User shall immediately lose privileges without a verbal warning, law enforcement shall be called and arrest may ensue.

Subsequent Violations

The Director or the Director’s authorized designee may further limit or revoke the User’s Library privileges in escalating responses if the infraction continues. Such limitation or revocation shall be in writing specifying the nature of the violation. Any future violation shall result in a suspension of Library privileges. Subsequent violations will result in additional suspensions of increasing length.

Reinstatement

The User whose privileges have been limited or revoked shall attend a meeting with the Director or the Director’s designee to review the Policy before their privileges may be reinstated.

Damages

If the User violates the policy by causing damage to Library property, the User shall be assessed the actual costs.

Right of Appeal

Users may appeal a decision in writing to the Library Director within 10 working days of the date of the letter stating why Library privileges should be restored. The Library Director or a designee will respond to the appeal in writing within 10 working days of the date the appeal was received. Any person may appeal the Library Director’s decision by sending an appeal in writing to the President of the Board of Trustees within 10 business days. The decision of the Library Board President is final.

Website Policy

Website Policy

Consistent with the Jackson District Library mission statement, the purpose of the Library’s website (http://www.myjdl.com) is to provide Jackson County residents with information about the library and its services and is the library’s official presence on the Internet. The site serves as both a gateway to the library’s resources and services and a public relations tool which promotes and presents the Library in a virtual environment.

The responsibility for website content and design rests with the Director or his designee. The responsibility for website technical maintenance rests with the Technology Administrator.

The Jackson District Library website provides links to outside Internet resources for use by the library’s staff and patrons. The purpose of including the links on our website is to assist our users with finding quality information on the Internet. The links are selected and evaluated by information professionals and chosen carefully.

The Jackson District Library may not restrict access to material nor shield users from controversial information when the Internet is accessed through its webpage. Parents of minor children must assume responsibility for their children’s use of the Internet through the Library’s connection.

The Library does not control the availability of information links, which often change rapidly and unpredictably. Not all sources on the Internet provide accurate, complete, or current information. Users need to be good information consumers, questioning the validity of the information.

Connecting to those links may cause the user to leave the Jackson District Library site for other Internet locations. The links are provided “as is” and, although the library evaluates those links for quality, Jackson District Library does not control their content or warrant that those outside resources always will be available, reliable, timely, or accurate.

In addition, the Library assumes no responsibility for any damages, direct or indirect, arising from the use of its web server or from its connections to other Internet services through our service provider.

The selection policies, which govern a library’s purchase of written materials, may not apply exactly to materials accessed electronically. The criteria used to evaluate outside links are similar to the criteria used to select materials for the library collection and include but may not be limited to:

Content:

      • Relevance for the Jackson community and its library users
      • Depth, quantity, and unique nature of information contained on the site
      • Quality (accuracy, timeliness, authority) of the information provided
      • Broad appeal of the subject matter
      • Free accessibility of the information
      • Purpose of the site. Does it provide quality and balanced information or simply espouse a point of view?

Source:

      • Background expertise of the site’s author and/or sponsor
      • Inclusion of contact and background information for the author and/or site sponsor
      • Third party reviews of the site and/or its author and sponsor

Technical Considerations:

      • Speed of loading
      • Consistency of site availability
      • Number of special applications needed to view site material (Is Javacapability necessary? Flash? Adobe Acrobat? Sound and/or movieviewers?)
      • Access by the broadest range of available browser releases

Ease of use:

      • Intuitive nature of site navigation for new Internet users
      • Presence of site search capability
      • Attractiveness of site as it relates to ease of understanding content
      • Are frames used?
      • Does the site prevent easy exit?

Sites generally will not be linked to the Jackson District Library if their purpose is strictly commercial, limited to a narrow subject specialty, or designed for the purpose of promoting a particular point of view.